Integra LifeSciences

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Customer Service Representative

Customer Service Representative

Vacancy ID 
Position Type 
Regular Full-Time
Customer Service/Support

More information about this job


Integra LifeSciences, a world leader in medical technology, is dedicated to limiting uncertainty for surgeons, so they can concentrate on providing the best patient care. Integra offers innovative solutions in orthopedic extremity surgery, neurosurgery, reconstructive and general surgery, and regenerative wound care.


Integra's orthopedic products include devices and implants for foot and ankle, hand and wrist, shoulder and elbow, tendon and peripheral nerve protection and repair. Integra is a leader in neurosurgery, offering a broad portfolio of implants, devices, instruments and systems used in neurosurgery, neuromonitoring, neurotrauma, and related critical care. Integra’s Tissue Technologies is an in-patient and outpatient Regenerative product portfolio, which includes products for wound care, burns, abdominal reconstruction, and plastic & reconstructive surgery.  In the United States, Integra is a leading provider of surgical instruments to hospitals, surgery centers and alternate care sites, including physician and dental offices.

Founded in 1989 Integra is headquartered in Plainsboro, New Jersey and has over 3,300 employees worldwide. Integra's common stock is listed on The NASDAQ Stock Market under the symbol "IART."


  • Responsible for ensuring all orders received by phone, fax, email or other sources are processed and acknowledged accurately and promptly upon receipt.
  • Ensure that all customer inquiries, including but not limited to, order status, inventory availability, delivery information, product information, pricing and invoices are resolved satisfactorily; Provide accurate, valid and complete information using the appropriate methods/tools; Track and manage the interactions with the customers from every channel.
  • Identify customer’s needs and provide basic to moderately complex support; Identify and solve problems using available resources. Maintain a current knowledge of products offered in catalog to support providing basic product information.
  • Handle customer complaints; Complete the required documentation within the time limit and submit to the relevant organization; Arrange the product returns and raise credit notes, where required.
  • Ensure order processing holds are addressed in a timely manner.
  • Proactively communicate product availability to customer; Manage backorders, where required, informing the customers of availability dates.
  • Create and distribute daily sales invoices.
  • Process requests for catalogs, price sheets, and copies of invoices.
  • Retrieve voice messages each morning and process accordingly.
  • Handle product evaluation and travel set requests.
  • Provide support to the sales team: pricing, quotes, service contract offers, product samples, customer call, customer account creation.
  • Liaise with other departments to resolve customer inquiries.
  • Ensure daily, weekly and monthly reporting is carried out as per business requirements.
  • Provide feedback on a daily basis to the team leader / supervisor.
  • Actively engage in projects to improve service levels.
  • Perform other related duties as assigned by management.




The requirements listed below are representative of the knowledge, skill and/or ability required for his position.



  • High school diploma / Associates Degree or higher



  • A minimum of one to three years related experience and/or training in Customer Service.
  • Previous experience in a manufacturing company and/or in the medical device and/or pharma industry preferred



  • Native speaker level of Japanese. Ability to read and write in English and conversational level of English speaking is preferred
  • Outstanding communication skills, both verbal and written; ability to communicate effectively with customers, employees, management and cross-functionally for positive customer outcomes
  • Passion for customers and delivering a world-class service experience
  • Demonstrated critical thinking, problem solving and analytical skills
  • Sense of urgency and proven ability to work under pressure
  • Attention to detail and strong organizational skills
  • Must be able to give and welcome constructive feedback; contribute to building a positive team spirit and friendly and engaging work environment
  • Understanding of Order to Cash process and related systems…Oracle, experience desirable



Ability to utilize a computer, telephone, fax and copy machine as well as other general office equipment. Strong computer skills are required.



The physical requirements listed in this section include, but are not limited, to the motor/physical abilities and skills require of position in order to successfully undertake the essential duties and responsibilities of this position. In accordance with the Americans with Disabilities Act (ADA), reasonable accommodations may be made to empower individuals with disabilities to undertake the essential duties and responsibilities of the position.


While undertaking the essential duties and responsibilities of the position, the employee must repeatedly sit, listen, speak, type and move throughout the facility. Must be capable of using a keyboard for computer purposes.