Integra LifeSciences

  • Office Manager

    Vacancy ID
    2018-26297
    Location
    IE-Dublin
    Position Type
    Regular Full-Time
    Category
    Finance
  • Overview

    Integra LifeSciences, a world leader in medical technology, is dedicated to limiting uncertainty for surgeons, so they can concentrate on providing the best patient care. Integra offers innovative solutions in orthopedic extremity surgery, neurosurgery, reconstructive and general surgery, and regenerative wound care.

     

    Integra's orthopedic products include devices and implants for foot and ankle, hand and wrist, shoulder and elbow, tendon and peripheral nerve protection and repair. Integra is a leader in neurosurgery, offering a broad portfolio of implants, devices, instruments and systems used in neurosurgery, neuromonitoring, neurotrauma, and related critical care. Integra’s Tissue Technologies is an in-patient and outpatient Regenerative product portfolio, which includes products for wound care, burns, abdominal reconstruction, and plastic & reconstructive surgery.  In the United States, Integra is a leading provider of surgical instruments to hospitals, surgery centers and alternate care sites, including physician and dental offices.


    Founded in 1989 Integra is headquartered in Plainsboro, New Jersey and has over 3,300 employees worldwide. Integra's common stock is listed on The NASDAQ Stock Market under the symbol "IART."

    Responsibilities

    To perform this job successfully, an individual must be able to perform each essential duty satisfactorily:

    • Front of house reception, managing visitors and day to day administration of the office
    • Site Environmental and Health &Safety Co-ordinator including First Aid and Fire Warden
    • Represents the SSC as part of global Integra EH&S Organisation
    • Liaise with Facilities Management to ensure that the building is in the full working condition at all times and that relevant invoices are accurate
    • Will be a contributing member of the SSC Management Team
    • Negotiate the most cost-effective contracts with SSC suppliers where applicable
    • Processing all incoming and outgoing mail, couriers etc
    • Concur Administrator duties and Concur Trainer across the EU and US
    • Travel Organisation for the SSC Office staff and visitors when needed (hotels, flights, chauffeur services, car hire, etc)
    • Management of conference rooms, onsite events, offsite events, access cards, stationery and office induction for new starters
    • Manages SSC requisitions and PO’s in Oracle along with the office P-card
    • Provide administration support to the site Director and management as required
    • Ensure confidentiality of sensitive information and plans
    • Other related duties as assigned

    Qualifications

    QUALIFICATIONS/EXPERIENCE REQUIRED

    The requirements listed below are representative of the knowledge, skill and/or ability required for this position.

    • 2+ year experience in a similar administration role
    • Health and Safety qualifications
    • Facilities Management experience preferable

     

    PERSONAL COMPETENCIES

    • Language: Fluent English, written and oral
    • Good interpersonal and intergroup management skills and experience in a diverse and fast growing, multinational environment
    • Attention to detail, an ability to work on own initiative and motivate others
    • Multitasking abilities
    • Confidentiality

     
    TECHNICAL COMPETENCIES

    • MS Office Essential – Excel & PowerPoint specifically
    • ERP system experience especially around PO input in Oracle is desirable
    • Knowledge of Concur is an advantage but not a must
    • Good analytical ability

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